PCS Inclement Weather Staff Guide

  • In case of school cancellation, school delay or early dismissal due to inclement weather, it is important that staff members clearly understand the options related to the workday.

    The school system respects your right to make the best decision for yourself. If you decide not to go to work, then you have several options available. In some situations, however, the principal or supervisor may require specific employees to report to work. In most cases, the following information should serve as your guide.

    Students and staff members make up the Person County School System family. The safety and well-being of our teachers, principals, assistant principals, counselors, teacher assistants, School Nutrition employees, bus drivers, maintenance workers, secretaries, custodians, daycare workers, and all school system employees are equally as important to us as are the safety and well-being of our students. The superintendent will decide the students’ schedule. Each staff member must make his or her own responsible decision when weather conditions are hazardous. The worst consequence of choosing not to travel would be the loss of a day’s pay. This is a small price to pay for safety and continued healthy service. Your principal, supervisor and superintendent will work with you within these guidelines, but only you are in a position to balance your options with safety.

If school opening is DELAYED:

    • Bus drivers will begin their routes based on the delayed schedule. Bus drivers that are full-time employees may take available leave to make up the hours lost due to the delay.
    • Hourly ten-month, non-bus drivers (includes TAs, School Nutrition, and Daycare) who do not report on time may take available leave in hour increments to make up the missed time.
    • Ten-month certified and non-certified salaried staff will begin their day according to the delay unless otherwise noted by the superintendent.
    • Eleven and Twelve-month employees are expected to report to work as usual or when conditions are safe to do so. Time missed can be made up by arranging time with principal/supervisor.
    • Custodians: Report to work as scheduled.
    • Maintenance and Transportation staff: Report to work as scheduled.

If school is DISMISSED EARLY:

    • Bus drivers will begin their routes based on the early release schedule. Bus drivers that are full-time employees may take available leave that is approved by the supervisor/principal to make up the hours lost due to the dismissal.
    • Hourly, ten-month, non-bus drivers may take available leave that is approved by the supervisor/principal to make up the hours lost due to the dismissal.
    • Ten-month certified and non-certified salaried staff (including site secretaries, nurses, OTs, and eleven-month employees) may be dismissed by the principal after all buses have departed and arrangements have been made for the welfare of students.
    • Central Service Personnel and School Admin will be dismissed at the discretion of the superintendent or designee. A representative must remain at school buildings until all buses are parked from that site.
    • School Nutrition Managers and Non-bus driver SN staff: As soon as the kitchen is secured and the manager approves, staff may leave. Staff may take available leave that is approved by the supervisor to make up the hours lost due to the dismissal.
    • Daycare Staff: Daycare will not operate when schools are released early due to inclement weather. Staff may take available leave that is approved by the supervisor to make up the hours lost due to the dismissal.
    • Custodians: Continue working until released by the principal and custodial services director. Staff may take available leave that is approved by the supervisor to make up the hours lost due to the dismissal.
    • Maintenance and Transportation Staff: Continue working until released by the director. Staff may take available leave that is approved by the supervisor to make up the hours lost due to the dismissal.

If school is CANCELED FOR STUDENTS:

  • NOTE: When the announcement is made, the day will be designated as an Annual Leave Day, a “No-Day”, or an Optional Workday for employees.


    “No Day”

    If a day is deemed a “No Day” this means that the inclement weather day could be added at the end of the school year. It does not swap a holiday or annual leave day that is already in the Calendar. This is for all 10-month staff.


    ANNUAL LEAVE DAY

    • Ten-Month Employees will not report (Teachers, TAs, CN, Daycare, Nurses, OTs): If it is designated as an annual leave day for employees, it then becomes one of the remaining scheduled annual leave days in the school calendar for all ten-month employees. The day will be made up and the time will be made-up for salaried and hourly employees.
    • Eleven and Twelve Month Employees: (Certified & Non-Certified) May do one of the following:
      • Report to work;
      • Take accumulated AL;
      • Take leave without pay;
      • Use comp time (if eligible);
      • Make up the time missed with supervisor approval
    • Custodians: Report to work as soon as road conditions allow. Call for transportation if needed.
    • Maintenance: Report to work as soon as road conditions allow. Call for transportation if needed.

     

    OPTIONAL WORKDAY

    Teachers and Salaried Ten Month Employees can use one of following options on “inclement weather days”:

    • Report to work;
    • Use accumulated annual leave. Note: The employee must have an annual leave balance in excess of the number of designated annual leave days in the calendar;
    • Use accumulated personal leave, if available (teachers only);
    • Arrange to make time up with the principal/supervisor;
    • Take a day without pay.

    Teacher Assistants:

    • Report to work;
    • Use accumulated annual leave. Note: The employee must have an annual leave balance in excess of the number of designated annual leave days in the calendar;
    • Take a day without pay.

    School Nutrition Managers: Report to work for the day or Take appropriate leave

    School Nutrition & Daycare Staff: Take appropriate leave as noted/available

    Eleven-month and twelve-month employees

    • Report to work;
    • Use accumulated annual leave. Note: The employee must have an annual leave balance in excess of the number of designated annual leave days in the calendar;
    • Arrange to make time up with the principal/supervisor;
    • Take a day without pay.

    Maintenance: Normal work schedule.

    Custodians: Normal work schedule unless directed by the director of custodial services.

    If there is inclement weather on a scheduled optional or required workday, no announcements will be made. Employees shall select one of the inclement weather options.